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Configuring common options

Note: Some features described here are not available in all products.

Financials enables you to specify options that control how statement areas are displayed in the financial statements.

Specifying the name of a statement area

Template authors define the default statement names. If the template author has not locked the names, you can change them in the financial statements. The name that you specify appears in the table of contents, the assurance report, and the statement area itself.

  1. Open the Financial statements document.
  2. Click in the financial statement area that you want to rename.
  3. Select the tab for this financial statement area.
  4. If you are viewing any area other than the Income Statement, select the Statement name drop-down. This drop-down can be found in the Properties section of the tab.

  5. In the Statement name drop-down, either select a name or type the statement area name.
  6. If you are viewing the Income Statement area, click Titles and terms. In the Titles and Terms dialog box, in the Statement name field, either select a name from the drop-down or type the statement area name. Click OK to close the dialog.
  7. If your Financials product includes a Reporting by Directors area and you have selected the Separate Statement by directors check box, you can specify the name of the Statement by Directors. To do this, locate the Statement by Directors Properties section of the tab and select the Statement name field in this section.

    In Financials IFRS:

    In this field, either select a name from the drop-down or type the statement area name.

The statement area is updated to use the specified name.


Selecting the note reference display for an area

In the Global Setup tab, you can define where note references are located in the financial statements. This is applied globally. Within each statement or schedule, you can enable or disable the display of the note references.

In the Global Setup tab, you can define where note references are located in the financial statements. This is applied globally. The two location options are:

  • Include a separate column for note references

  • Display the note reference in the description column, after the description.

For more details on setting this option, see Specifying the note number location. Within each statement or schedule, you can enable or disable the display of the note references.

  1. Open the Financial statements document.
  2. In the Financial statements document, click in the financial statement area for which you want to select the note reference display.
  3. Select the tab for this financial statement area.
  4. If you are viewing any financial statement area other than the Balance Sheet (Statement of Financial Position) and Statement of Cash Flows, select the Note reference check box to display the note references in a separate column, or leave it unchecked to display them immediately after the description within the description column.
  5. If you are viewing the Balance Sheet (Statement of Financial Position) or Statement of Cash Flows, click (Options). In the Options dialog box, select the Note reference check box to display the note references in a separate column, or leave it unchecked to display them immediately after the description within the description column. Click OK to close the dialog.

The note references appear in the statement or schedule.


Specifying the reporting periods for a statement area

For many financial statement areas, you can specify the reporting periods to be displayed. This overrides the global reporting period set in the Entity Information tab.

  1. Open the Financial statements document.
  2. From the tab for the financial statement area, select the Reporting Period drop-down. This drop-down can be found in the Columns group of the tab.

    In Financials IFRS:

    In Financials GAAP:

  3. From the Reporting Period drop-down, select the reporting periods to be displayed.

The selected reporting periods appear in the specified financial statement area.


Selecting the entity column presentation

Note: This feature is not available in all products.

In some Financials products, for many financial statement areas, you can control the entity column presentation. This overrides the entity presentation set in the Entity Information tab.

  1. Open the Financial statements document.
  2. Locate the table and click in the column to be configured.
  3. Select the tab for the financial statement area in which the table is contained.
  4. From the tab for the financial statement area, select the Presentation drop-down. This drop-down can be found in the Columns group of the financial statement area tab.

    In Financials IFRS:

  5. From the Presentation drop-down, select one of the following:
    OptionDescription
    Single Entity/ParentColumns pull in the report balances for a single entity. The entity selected is defined in the Entity Information tab.
    ConsolidatedColumns pull in consolidated balances only.
    Parent and ConsolidatedEnable the parent and consolidated columns in the statements, schedules, and notes. The column headings Parent and Consolidated now appear.

The specified columns are displayed in the selected financial statement area.


Specifying the comparative reporting period

When preparing quarterly or half-yearly financial statements, you can set what comparative balances are presented. Template authors predefine the setting and may lock the option. You can leave the default set by the template author or change for your reporting requirements.

Note: If your product enables you to specify a quarterly or half-yearly reporting period, you must first specify the appropriate reporting period in the Engagement Properties dialog in Working Papers. See Reporting Dates option in the Working Papers help for more details.

This option is available for all statements and schedules except for the Income Statement, which will always present the preceding period.

  1. Open the Financial statements document.
  2. Locate the table and click in the column to be configured.
  3. Select the tab for the financial statement area in which the table is contained.
  4. In the Columns group, select one of the following from the Comparative reporting drop-down:

    Reporting Period Description
    Preceding period The reporting period immediately preceding the current one. For example, if the current reporting period is quarter three, the preceding period displays quarter two data.
    Prior year end The last reporting period in the previous year. This option is available for the Balance Sheet area only.
    Equivalent period in prior year The corresponding reporting period from the previous year. For example, if the current reporting period is quarter three, quarter three data for the prior year will display.

The selected reporting period is used in the financial statement area.


Adding a custom column

If you have created a custom column for use in your financial statements, you can specify that the custom column is to be added to a specific statement area. For more information on custom columns, see Creating a custom column.

This is available for all statements and schedules.

  1. Open the Financial statements document.
  2. Locate the table and click in the column to be configured.
  3. Select the tab for the financial statement area in which the table is contained.
  4. Select the check box for the custom column. The name of this check box is specified in the Title of column field in the Custom column dialog. The default name for this option is Budget. This dialog is accessed from the Global Setup tab when the custom column is created.

The specified custom column is added to the financial statement area.


Enabling percentage columns

If the template author has indicated that percentage columns can be provided for one or more financial statement areas, you can enable a percentage column for a specific area.

When a percentage column is included, the Draft watermark is automatically added to the financial statements. You can remove this watermark from the Print Options dialog if the firm author has permitted this. See Print Options dialog for more details.

Enabling percentage columns is available in all statements and schedules.

Select the Percentage check box from the Columns group of the financial statement area tab.

  1. Open the Financial statements document.
  2. Locate the table and click in the column to be configured.
  3. Select the tab for the financial statement area in which the table is contained.
  4. Select the Percentage check box.

A percentage column is displayed in the selected financial statement area.


Enabling entity titles in table headings

In some Financials products, the entity titles display in the column headings. These titles are defined in the Titles and Terms button in the Entity Information tab. See Specifying the titles and terms for entities for more details.

When Single entity/Parent or Consolidated are selected, you have the option to display these entity titles in the column headings. This option is defaulted on when Parent and Consolidated is selected.

  1. Open the Financial statements document.
  2. Locate the table and click in the column to be configured.
  3. Select the tab for the financial statement area in which the table is contained.
  4. Unselect the Include entity titles in table heading check box.

The table headings will now exclude the entity titles.


Creating header and footer text

For many financial statement areas, you can specify the header and footer text to be displayed with the printed statement area.

  1. Open the Financial statements document, click in the financial statement area in which the header or footer is to be modified, and select the tab for the financial statement area.
  2. Click (Text). The Header/Footer Text dialog appears.
  3. In the Year-end date field, select or type the year-end date to use.
  4. If you change the year-end date, an additional dialog box appears that asks you whether you want to change the year-end date in all of the financial statement areas. Click Yes to change the date in all areas, or click No to change the date in this area only.

  5. In the Text before date field, select or type the text that is to appear before the year-end date. The options available depend on the financial statement area for which you are supplying the text. Additional options may have been provided by the template author.
  6. In the Text after date field, type the text that is to appear after the year-end date, if needed.
  7. In the Text between dates field, type the text that is to appear between dates. This field is available only when the Year-end date field has been set to specify a start date and an end date.
  8. In the Footer text in statements field, type the text that is to appear in the first line of the footer. This text is only visible in print preview.
  9. In the Additional footer text field, type the text that is to appear in the second line of the footer, if needed.
  10. Click OK to close the Header/Footer Text dialog.

The header and footer text is added to the financial statement area.

Specifying the logos and entity name in the heading

For many financial statement areas, you can specify some or all of the following in the heading:

  • Your firm logo
  • The client logo
  • The client name, as specified in the Engagement Properties dialog in Working Papers

See Logos and Entity Name for a list of the financial statement areas for which the logos and entity name can be specified in the heading.

  1. Open the Financial statements document, click in the financial statement area in which the header or footer is to be modified, and select the tab for the financial statement area.
  2. Select the Firm logo in heading check box to include the firm logo in the heading.
  3. Select the Logo in heading check box to include the client logo in the heading.
  4. Select the Entity name in heading check box to include the client name in the heading.

The specified logos and entity name are included in the statement area.


New!Enabling the carry forward text

You can add a carry foward text in the header such as "continued" to display at the top of the page when a statement or schedule extends beyond one page.

  1. Open the Financial statements document, click in the financial statement area in which the header or footer is to be modified, and select the tab for the financial statement area.
  2. Select the Carry foward check box.
  3. In the drop-down box, select the applicable text to display.

The specified continued text is added to the header when the statement or schedule extends beyond one page.

Note: The carry forward text options can also be configured for schedules at the section level. Right-click in the schedule and select Formatting | Other | Section. Select the section you want to modify, then select Modify | Carry Forward Totals to access these options.