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Documents options

Set default preferences for printouts of all automatic documents created by Working Papers.

Changes how zero balances display and print in documents:

  • Financial statements formatted under trial balance/mapping report tab

    Select to print and view accounts on the Working Papers draft financial statements that have zero balances.

  • General ledger

    Select to print and view accounts on the general ledger that have zero balances.

  • Trial Balance/leadsheets/analytical review/tax reconciliation

    Select to print and view accounts on trial balance reports, leadsheets and specified other documents that have zero balances.

    Note: In any automatic document with groups, accounts still show if they have any activity for the period (for audit purposes), even if the final balance of the group is zero.

Changes how the following items display and print in documents:

  • Role heading regardless of sign off

    Select to always display initial boxes on all automatic documents even if the document isn't complete.

    Note: To omit the user box from all automatic documents, make sure that none of the existing documents are signed off and turn this option off.

  • Whole Numbers

    Select to display all numbers without decimal places. All numbers round to dollar values.

  • Page numbers on financial statements formatted under report tab

    Select to print the page number on the bottom right corner of the Working Papers draft financial statements.

  • System date and time

    Select to print the system date and time on the bottom left corner of all automatic documents.

  • Rounding multiple in header

    Select to add an extra line in the header to indicate what the rounding is set to.

    Rounding set to... Will display...
    Ones All numbers rounded
    Thousands All numbers in thousands
    Millions All numbers in millions
  • Calculated map/group numbers

    Select to display calculated map numbers in Financial statements (Balance sheet and Income statement), and Trial Balance, Leadsheet, and Analytical Review documents that have group totals.

  • Position of initials

    Specify the default location of users' initials on all automatic documents. Initials can be specified in the individual document on the Document Properties.

    Select... To...
    Top Print user initials at the top right corner of the page.
    Bottom Print user initials at the bottom right corner of the page.
  • Print text box notes as references

    Select to have all text box notes be printed as regular notes in the top left corner.

  • Document number format

    Specify how to display page numbering in printed documents.

    Option Example
    Default A.1-1
    Document number without page number A.1
    Document number {page} A.1 1
    Document number {page}/{total} A.1 1/10
    Document number {page} of {total} A.1 1 of 10

Add up to two lines of text which will be centered at the bottom of all Working Papers draft financial statements.

Add up to two lines of text which will be centered at the bottom of all automatic documents with the exception of financial statements generated by Working Papers.

Allows you to specify separate commentary text for trial balance documents. Selecting this option will clear the global commentary for trial balance documents if it was previously specified.

The global commentary can still be accessed from the working trial balance screen (Insert | Commentary). By clearing this option, the trial balance documents will automatically include the global commentary, including trial balance documents that are already open on screen.

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