Sort sections

You can customize how you want to sort sectioned content in your document and automate the sort process by creating a sort group.

To create a section sort group:

  1. Ensure you are working in Design Mode.
  2. On the ribbon, click Home | Section.
  3. In the Sections dialog, select a section you want to include in the sort group. Click Modify....
  4. In the Section dialog, click the Sorting tab.
  5. Select Enable sorting of sections.

  6. Enter a name for the sort group. Complete the options as required.

    Option Description
    Form Mode Sorting Select the permissions for sorting the section while working in Form Mode.
    Primary Sort Key Select the primary sorting criteria of either paragraph text or calculation.
    Paragraph Number

    Enter the paragraph number that you want to sort by.

    This option is only applicable to paragraph text type sorting criteria.
    Primary Sort Calculation

    Enter the primary cell number or calculation that you want to sort by. For example, c100 would sort the section according to cell c100 that is part of the section.

    This option is only applicable to calculation type sorting criteria.
    Secondary Sort Calc

    Enter the secondary cell number or calculation that you want to sort by. In the event of a tie, the sections will be sorted according to the second cell or calculation.

    This option is only applicable to calculation type sorting criteria.
  7. Click Link. In the Link Sort Group dialog, select the sort group and click Create.
  8. Enter a name for the new link set, then click OK.

The section is added to the sort group. You can add other sections to the sort group by repeating this procedure. Ensure you add the section to the same link set to automate the sorting process.

To sort sections in a document:

  1. Ensure you've set up a sort group and linked all applicable sections to it.
  2. On the ribbon, click Tools | Sort | Sections....
  3. In the Section Sort dialog, select the group to sort from the Sort group drop-down menu. Select a sort order, then click OK.

The sections in the sort group are sorted based on the specified sort criteria.