Other Entries worksheet

Refno

Enter a reference number for the transaction that is appropriate to the journal type (e.g. cash disbursements would use the check number). The reference number can contain up to 20 alphanumeric characters.

Description

Enter a description for the transaction. The description can contain up to 35 characters. If you require more than 35 characters, click ... to enter an extended description.

Date

Select the transaction date from the calendar. By default, the date is set to the end date of the current active period.

Account

Select the account where the transaction will be posted.

Tax Code

If the journal permits tax transactions, select the applicable tax code. You can add or modify tax codes from the Tax Codes tab of the Customize Journals dialog.

Gross Amount

If the journal permits tax transactions, enter the pre-tax amount. If a tax code is specified, the tax amount is automatically calculated in the Debit, Credit, or Total Amount columns.

Tax Amount

If the journal permits tax transactions, this column displays the tax portion of the transaction.

Units

If the journal is used to record Performance Measures, select a unit. Units are properties of a performance account that represent a quantity of material goods, employees, or unit of measure. You can define the available units in Tools | Options | Units.

Debit

Enter the debit amount of the transaction. If a tax code is specified, the debit is automatically calculated based on the amount entered in the Gross Amount column.

Select Show Debit and Credit Columns when creating or editing the journal to display this column.

Credit

Enter the credit amount of the transaction. If a tax code is specified, the credit is automatically calculated based on the amount entered in the Gross Amount column.

Select Show Debit and Credit Columns when creating or editing the journal to display this column.

Total Amount

Enter the debit or credit amount of the transaction. You must apply a minus (-) to the amount to designate a credit. If a tax code is specified, the Gross Amount is automatically calculated.

Annotation

Displays line annotations, notes, references, or tickmarks for the transaction.

Account Name

Displays the account description