Balance Sheet (1-2 year with Opening Balances)

Balance sheet title

Use the popup menu to choose an alternative name for the Balance Sheet. The selection you make will be updated in the Engagement Report, Letters and wherever the Balance Sheet title appears. The title will change depending on the structure selected under the Client profile section of the Home Menu, i.e. Not for Profit = Statement of Financial Position. You can also override the default description manually if your choice of description is not available.

Note: When you choose a prefix for the statements (i.e. consolidated, proforma, etc.) in the Page options section of the Home Menu, this prefix will automatically appear before the Balance Sheet name.

Optional foreign exchange heading

The foreign exchange heading pulls from the selections made in the Columns section of the Home Menu. Double-click on the cell to jump to the Home Menu.

Statement year-end date

The statement year-end date is automatically calculated based on the reporting dates set in the Engagement Properties dialog. Use the popup menu to display and alternative date format.

Unaudited or Audited description

The newest Review and Compilation standards no longer require '(unaudited)' to show up in the heading. This can be added back in via the Report alert field in the Engagement Report Options.

Statement format

There are four Balance Sheet format types available for the 2 year with opening balances. Use the popup menu to select the applicable format.

• 2 year classified Balance Sheet (default selection)

• 2 year unclassified Balance Sheet

• 2 year classified Balance Sheet with opening balances

• 2 year unclassified Balance Sheet with opening balances

Statement Settings

The statement settings provide additional options for the Balance Sheet.

• Statement title: Use the popup menu to choose an alternative statement name or manually enter the name in the input field. The statement name changes depending on the type of structure selected in the Client Profile section of the Home Menu.

• Entity: Use the popup menu to select an entity to report on. Entities need to be added in Consolidate dialog in Caseware. The statements are defaulted to the top-level entity. Please see Setting up entities in Caseware for more information on setting up entities.

• Reminder to link to generic note number: Select to switch the reminder on or off. This will give you a warning message when connecting a generic note to remind you to link the note number reference to the statement if applicable.

• Show balance sheet on two pages: Split the balance sheet on 2 pages with the asset section on the first page and the liabilities/equity on the 2nd page. This is useful for presentation purposes when only a small portion of the balance sheet is on the 2nd page. This option can also be found in the Home menu in the Page options category.

• Signature lines: Set the dropdown to manual for more find grained control over signatures in the balance sheet. Control spacing around signature lines, # of signature lines and whether dual signatures are stacked or side by side.

Headings format

The headings for the Balance Sheet can be formatted. Refer to Statement Section Headings Formatting for more information on the options available.

Columns

Click on the folder icon to show the column settings. Refer to Statement Settings - Column Settings for more details on this section.

Show/hide rounding

Click on this button show/hide the statement rounding options.

Jump to notes

Click on this button to jump to the top of the notes to the financial statements.

Help guide

Click on this button to learn more about the Balance Sheet settings.

Column headings

The column headings appear at the top of the Balance Sheet. The content of the first two rows are generated from the Engagement Properties settings in Caseware and the Short year section of the Home Menu. The cells can also be manually overridden if necessary.

Opening balance column

Manually enter the opening balances for each line item in the input cells.

Section headings

The section headings each have their own right-click functionality:

• Use the popup menu to select an alternative format (Uppercase or Title)

• Right-click on the main section headings to adjust the spacing above the headings

  

• You can also choose the use the default print/skip settings or to always print or to always skip the row.

  

• The liabilities heading also gives you the option to Combine or separate the liabilities and equity headings.

  

Line item description

The line item description is populated from the map number description. Refer to Change a line description for information on the best way to change the description if needed.

Marketable securities

Right-click on the marketable securities description for the option to disclose the cost figure as entered in the corresponding note or manually entered.

Note number reference

The note number reference indicates which note is attached to the line item. Click on the note number to jump to the referenced note. A {N#} reference either indicates that the referenced note is turned off or that there is no note assigned. Refer to Changing or adding note number references in the statements to learn more about changing or adding note references.

Long-term description

Right-click on long term descriptions for plural or singular options.

Balance origin

If you would like to know where a balance is coming from, review the link information on the right side of each line. Refer to Balance origin for more information.

Long Term Heading *Not shown

Set the Long term section of liabilities or assets to indented to reveal the Long Term heading.

Left-click on the Long Term heading for alternate options

The hyphen between "Long" and "Term" can be removed and added via the mapping structure. Access the map structure via Caseware > Engagement > Mapping.

Modify the Name for map number 130 for the Long Term Asset side.

Modify the name for map number 230 to affect the Long Term heading in the liabilities.

Long-term section options

The long-term sections (assets and liabilities) of the Balance Sheet have additional options in the Section format submenu that can be accessed via the express menu:

• Spacing: Set the spacing preference for the long-term section. This option can be used when trying to fit the Balance Sheet one page.

• Descriptions case: Choose to show the long-term descriptions in upper or lower case.

• Long-term section subtotal: Show a separate subtotal for the long-term section.

• Section heading: You can choose to print the section heading. The heading is skipped by default.

Printed line(s)

Lines that will be printing as part of the financial statements appear in black. Blue lines will not print.

Flip Lines

See Flip Lines for more information.

Share capital details

You can choose to show details of share capital. When you choose to show share details from the drop-down menu, you then can show authorized, not show authorized but show a heading for the common and preferred shares. For both common and preferred shares you can choose to show the authorized and issued details for up to 10 classes for preferred shares and 10 for common shares.

Balance Sheet items without balances

Contingent liabilities, lease commitments, or other items that do not have a balance but are required to be shown on the Balance Sheet either above equity or at the bottom of the Balance Sheet can be presented and can include a note reference if required. Use the blue drop-down cell to select where you want to show the line items on the Balance Sheet.