Options
In the Options dialog, you can set the default properties for Working Papers. These options affect each new client, report, journal, or user so you don't have to make the same changes every time. Access the Options dialog on the ribbon by clicking Tools | Options.
- General
- Default Paths
- Roles
- Groupings
- Mapping: General
- Mapping: Autofill
- Mapping: Purge
- Documents
- Data Store
- Lists: Journals
- Lists: Tax Codes
- Lists: Units
- Lists: Custom Balances
- Language
- Currency
- Layout
- Customer Experience
- Caseware Cloud
- Advanced
General
Set general default preferences for Working Papers.
Option | Description |
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Theme |
The appearance of the Working Papers interface. |
Auto Compress |
Action taken when client files are closed:
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Table List Field Style |
The style for content displayed on list fields within tables:
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Number of recently used files |
The number of recently opened files to display on the Files pane of the File | Open | Recent Files window. The number can range from 0 to 15. Click Clear to empty the current list. |
Number of recently used folders |
The number of recently opened folders to display on the Files pane of the File | Open | Computer window. The number can range from 0 to 15. Click Clear to empty the current list. |
Color Scheme |
Change the visual appearance of browse windows, such as Working Trial Balance, Report setup, Statement of Cash Flow, Adjusting Entries, Other Entries, Account Mapping, Tax Linkage, and Tickmarks. Show grid lines: Check to show grid lines in browse windows. |
Startup |
State of sync files when opened:
Enable event logging: Select to create a log of actions, such as opening, closing, and synchronizing a file. The SmartSyncEventLog file is saved in the same location as the personal store. |
Documents |
Action that occurs when a sync copy is closed and CaseView or other external documents, such as Word or Excel, are still open:
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Auto-delete local copy |
Action that occurs when a sync copy is closed:
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Download document changes on demand |
Select to prevent document changes from being downloaded and applied automatically. |
Allow creation of multiple synchronized copies |
Select to allow multiple sync copies to be created from the same parent file. |
Enter key advances to the next field in dialogs |
The Enter key functions as the TAB key in dialogs, advancing the cursor to the next field. |
Use old keyboard shortcuts (requires restart) |
Allows the usage of older keyboard shortcuts. |
Close file when Document Manager is closed |
Closing the Document Manager closes the client file. |
Open Excel documents in separate instances of Excel |
Microsoft Excel documents open in their own instance of Excel. |
Show Document Tabs |
Displays a list of currently open documents on the ribbon above the Status bar with a tab for each open document. |
Hide date and user information in annotation notes |
User and date information normally displayed in annotation notes is hidden. |
Include document number in title when launching Word or Excel documents | Document numbers are included in the header of Word and Excel when a document is opened from Working Papers. |
Default Paths
Set the default paths for Working Papers content.
Option | Description |
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Client File Path |
Specifies the location of the default client folder. Used when opening files. Default: C:\Program Files (x86)\Caseware\Data |
Template Path |
Specifies the location of the default template folder. Used when installing templates or when browsing for a template. Default: C:\Program Files (x86)\Caseware\Template |
Document Library Path |
Specifies the location of the default document library folder. Used when copying library files. Default: C:\Program Files (x86)\Caseware\Document Library |
Sign Out Path |
Specifies the location of the default sign out folder. Used when signing out files. Default: C:\Program Files (x86)\Caseware\Data |
Check Out Path |
Specifies the location of the default check out folder. Used when checking out documents. Default: C:\Program Files (x86)\Caseware\CheckOut |
Backup Path |
Specifies the location of the default backup folder. Used when creating backup files. Default: C:\Users\<user.name>\Documents |
Year End Close Path |
Specifies the location of the default year end close folder. Used when performing a year end close. Default: C:\Program Files (x86)\Caseware\Data |
SmartSync Path |
Specifies the location of the default SmartSync folder. Used when creating synchronized files. (Sync) is appended to the client file folder that is created. Example: ClientFileName (Sync). Using a network location as the SmartSync path may cause problems. Default: C:\Program Files (x86)\Caseware\Data |
Roles
Set the default roles for review and sign off.
Options | Description |
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Role set |
This option selects an existing role set. Use the drop-down menu to see all role sets available in this file. |
Add |
This command adds a new role set. For detailed instructions, see Add a role set. |
Edit | This command edits an existing role set. |
Delete |
This command deletes an existing role set. Note: Deleted role sets cannot be recovered. |
Number of Roles |
This option specifies how many roles are contained in this role set. Each role set has a minimum of two roles and a maximum of eight roles. Select a number to activate the role fields. |
Label |
This option selects a label for active roles. Customize a label by editing it in the text box. |
Requires |
This option specifies role dependencies for active roles. Use the drop-down to specify if other role sign offs are required prior to signing off this role. For more information, see Role dependencies. |
Color |
This option selects a color for active roles. This is the color of the checkmark used on the Document Manager when this role is signed off. |
Flag changes after sign offs |
This option tracks all changes to this document after a specified role sign off. |
Make read only after sign offs |
This option marks a document as read-only after a specified role sign off. Documents that are read-only cannot be edited. |
Document ready for review when |
Integrate role sign offs in Working Papers with Caseware Cloud to indicate a document's review status. |
Show role completion check marks in |
This option determines whether role completion check marks appear beside the document icons or in a separate column. |
Groupings
Set up to ten custom groupings for accounts.
Option | Description |
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Name |
Input the name of each grouping. Changing the grouping name updates all automatic documents and all program areas involving groupings for the current file. |
Mask |
Defines the account numbers specified under Groupings. Under Grouping 1, the default mask is "XX.XX.XXX". Any account with the same first characters, followed by a decimal separator and additional unique characters, are still considered to be the same account. For example, if you have account number A, and accounts A.1 and A.2; accounts A.1 and A.2 are sub accounts of A. |
Mapping: General
Set the default preferences for mapping accounts in Working Papers.
Option | Description |
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Mapping Name |
Modify the mapping name. The name you enter updates all program areas using the mapping name for the current file only. |
Mapping Mask |
The Mapping Mask is defaulted to "XXX.XXX.XX". Any Map Number with the same first characters, followed by a decimal separator and additional unique characters, are still considered to be under the same Map Number. For example, if you have map number 111, and map numbers 111.110 and 111.120; map numbers 111.110 and 111.120 are sub map numbers of 111. |
Show account balances in the Assign Mapping Numbers dialog |
Select this option to display the total map number balance. This balance is the sum of all accounts assigned to the map number. |
Create placeholders for missing map numbers |
Select this option to create placeholders for unassigned/unmapped accounts. |
Mapping: Autofill
Set the default preferences for account properties when automatically assigning map numbers to the chart of accounts.
Option | Description |
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Autofill all account properties |
Specify how you want Working Papers to complete account properties when assigning map numbers to the chart of accounts. When the map numbers are autofilled, Working Papers populates the tax codes with entity-specific codes linked through the map numbers. If there is no entity-specific tax code for a map number then the generic tax code is used if available. If not available (i.e., blank) then the autofill procedure leaves the current tax as is. |
Autofill selected account properties |
Select this option to replace individual account properties with the properties of the map number. Place a checkmark next to the properties that you wish to replace. Note: All mapping report properties (draft financial statements) are grouped together as one option named Mapping Report Properties". |
Only autofill properties if blank |
Select this option to complete selected account properties that are blank with those of the map number. |
Clear account properties if corresponding map number properties are blank |
Select this option to clear the account properties if the properties of the map number it has been assigned to are blank. |
Only autofill accounts assigned to selected map numbers |
This option allows you to autofill only the accounts that are assigned to map numbers that you select. Selecting this option also enables the Select button. Clicking Select will launch the Select Map Numbers dialog. This dialog lists all map numbers. Place a checkmark beside the Map Numbers which should be included in the comparison/autofill process. Select All and Deselect All buttons have been included to make this task easier. |
Autofill Now |
Click Autofill Now to synchronize account and map number properties. |
Automap Now |
Click Automap Now to map any unmapped accounts automatically by looking at their Class Type/Tax Code/GIFI Code and matching it against the client file mapping structure. Word matching is then used to try and narrow down an appropriate map number from the group of possible matches. |
Mapping: Purge
Set the purge criteria for map numbers.
Option | Description |
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Purge now | Purge the selected item. |
New |
Opens the Purge Criteria dialog to create a new purge criteria. |
Edit |
Opens the Purge Criteria dialog to modify the selected purge criteria. |
Delete |
Deletes the selected purge criteria. |
Documents
Set the default print and display preferences for automatic documents.
Option | Description |
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Financial statements formatted under Trial Balance/mapping report tab |
Select to print and view accounts on the Working Papers draft financial statements that have zero balances. |
General ledger |
Select to print and view accounts on the general ledger that have zero balances. |
Trial balance/leadsheets/analytical review/tax reconciliation |
Select to print and view accounts on Trial Balance reports, leadsheets and specified other documents that have zero balances. Note: In any automatic document with groups, accounts still show if they have any activity for the period (for audit purposes), even if the final balance of the group is zero. |
Role heading regardless of sign off |
Select to always display initial boxes on all automatic documents even if the document isn't complete. Note: To omit the user box from all automatic documents, make sure that none of the existing documents are signed off and turn this option off. |
Whole Numbers |
Select to display all numbers without decimal places. All numbers round to dollar values. |
Page numbers on financial statements formatted under report tab |
Select to print the page number on the bottom right corner of the Working Papers draft financial statements. |
System date and time |
Select to print the system date and time on the bottom left corner of all automatic documents. |
Rounding multiple in header |
Select to add an extra line in the header to indicate the rounding setting. |
Calculated map/group numbers |
Select to display calculated map numbers in Financial statements (Balance Sheet and Income Statement), and Trial Balance, Leadsheet, and Analytical Review documents that have group totals. |
Position of initials |
Specify the default location of users' initials on all automatic documents. Initials can be specified in the individual document on the Document Properties.
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Print text box notes as references |
Select to have all text box notes be printed as regular notes in the top left corner. |
Document number format |
Specify how to display page numbering in printed documents.
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Footer for financial statements formatted under Trial Balance/mapping report tab |
Add up to two lines of text which will be centered at the bottom of all Working Papers draft financial statements. |
Footer for all other automatic documents |
Add up to two lines of text which will be centered at the bottom of all automatic documents with the exception of financial statements generated by Working Papers. |
Allow separate commentary text on Trial Balance automatic documents |
Allows you to specify separate commentary text for Trial Balance documents. Selecting this option will clear the global commentary for Trial Balance documents if it was previously specified. The global commentary can still be accessed from the working Trial Balance screen (Insert | Commentary). By clearing this option, the Trial Balance documents will automatically include the global commentary, including Trial Balance documents that are already open on screen. |
Data Store
Set the default preferences for integration with the Data Store Administration Tool.
Option | Description |
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Track Engagement Properties |
Select what engagement to track: My Engagements, Disabled. |
Use Data Store |
Entering the details for a data store enables this option. |
Store type |
Type of data store being used. |
Location |
Location of the data store. |
Status |
Status of the data store. |
Lists: Journals
Set the default journal types in Working Papers.
Option | Description |
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New |
Creates a new journal type. |
Edit |
Modifies the properties of the selected journal type. |
Delete |
Deletes the selected journal. Journals with entries posted cannot be deleted. |
Lists: Tax Codes
Set the default tax codes for Working Papers.
Option | Description |
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New |
Creates a new tax code. |
Edit |
Modifies the selected tax code. Note: Changing a tax rate updates all existing journal or adjusting entries using that tax code. To avoid this, create a new unique tax code for the new rate. |
Delete |
Deletes the selected tax code. Tax codes currently in use in the client file cannot be deleted. |
Lists: Units
Set the non-financial metrics for use in audit analysis.
Option | Description |
---|---|
New |
Creates a new unit. |
Edit |
Modifies the properties of the selected unit. |
Delete |
Deletes the selected unit. |
Lists: Custom Balances
Set the default custom balances for Working Papers.
Option | Description |
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New |
Creates a new custom balance. |
Edit |
Modifies the properties of the selected custom balance. |
Delete |
Deletes the selected custom balance. |
Language
Set the default languages for Working Papers.
Option | Description |
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Default language |
Specify the default language. |
Client file language |
Specify the language in client files. |
Enable multiple language support |
Enables the language selection drop-down on the Context toolbar. |
Name |
Enter a name for the primary language. |
Identifier |
Enter an identifier for the primary language. This identifier is used in CaseView calculations to draw a value into a cell using the correct language. |
Additional Languages |
Create, edit, or delete additional languages for the language drop-down. Each new language requires a name and identifier. |
Components |
Check the components of the client file whose descriptions will change when a new language is selected. |
Currency
Set the default currency for Working Papers.
Option | Description |
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Currency symbol |
Specifies the currency symbol |
Position |
Specifies the position of the currency symbol. |
Decimal symbol |
Specifies the symbol used to indicate a decimal. |
Digit grouping symbol |
Specifies the symbol used when grouping digits. |
Layout
Select the default layout for Working Papers from a template.
Option | Description |
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Layout template |
Select a layout template from the list of available templates. Note: Once any layout is loaded, closing the Document Manager no longer closes the Client File. |
Customer Experience
Join or opt-out of the Customer Experience Improvement Program.
Option | Description |
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Join the Customer Experience Improvement Program | Select to send non-identifying information about your Working Papers usage to Caseware International. |
I do not want to join the program at this time | Select to opt-out of the Customer Experience Improvement Program. |
Caseware Cloud
Set the default preferences for Cloud integration.
Option | Description |
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Integrate with Caseware Cloud | Check this option to enable Cloud integration. |
User |
Displays the current user logged into Cloud. Only displays after integration.
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Cloud sites |
Displays a list of active Cloud sites. Click a new line to add another Cloud site.
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Advanced
Set advanced preferences for Working Papers.
Option | Description |
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Working Trial Balance |
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Journals |
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Automatic Repost |
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Split-up |
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Display account mapping / grouping names as |
Select the descriptions for map and group numbers to display in the body of automatic Working Papers documents.
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Synchronization |
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Default Document Synchronization Behaviour |
For more information on this feature, see Specify the default synchronization behavior.
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Networking |
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Issues |
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Consolidation |
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CaseView |
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Engagement Export |
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