Account No
Displays the Account Number, which can be up to 40 alphanumeric characters long. Account numbers must be unique and cannot be duplicated. Typing the first few numbers of an account moves the selection bar to the appropriate range of accounts.
Name
Type an account description that will display on the trial balance, general ledger, draft financial statements, and all automatic working paper documents.
Click to enter an extended description for the account. This description does not appear on the automatic document. It is available for linking to alphanumeric cells in CaseView documents using the Linkage worksheet. Accounts that have extended descriptions appear as while viewing the Working Trial Balance spreadsheet.
Lock
Select to prevent changes being made to the account. Once locked, account balances and properties can no longer be modified and only "Unrecorded/proposed" adjusting entries, which are for presentation purposes only, can be posted to the account.
Map No
Type or select the applicable map number for the account.
Entering map numbers automatically completes account properties according to the characteristics assigned to the map number. This may be changed as necessary. (See Assign Mapping Numbers).
Map Number (Flip)
Type or select the applicable flip map number for the account.
L/S or Groups 1 to 10
In the appropriate column, type or select a leadsheet number to have this account appear on the selected leadsheet or grouping schedule.
Displays the final balance for the account after all adjustments for that period have been calculated.
L/S or Groups 1 to 10 (Flip)
In the appropriate column, type or select the applicable flip group number for the account.
Preliminary
Enter the preliminary balance for the account.
Note:
- The balances entered in this dialog function like YTD balances. For example, if you enter a preliminary balance of 100 in period 1 for split-up account 1000.01, then the balance in period 2 and all other subsequent periods will also be 100. Any amount changes to a split-up account will affect balances subsequent to that period by adding the difference between the previous and currently entered balance. In the same example, if you then change the period 2 balance to 200, all subsequent periods will be 200, but period 1 will still be 100. If you go back and change period 1's balance to 200, then the subsequent periods' balances will be 300 (original 200 plus the 100 change in period 1's balance).
- Since split-up account balances are period-based, the opening balance foreign exchange rate for the main account and the preliminary balance foreign exchange rate for the split-up account must be the same rate in order for the top-level balances to match.
- Amount posted to split-up accounts will be dynamically updated in other synchronized copies of the file.
Adjustments
Displays the adjustments entered for the accounts. To change these amounts you must edit the adjusting journal entry.
Final
Displays the final calculated balance for the account.
Prior
Enter the prior year's balance.
Budget
Enter the budget balance for the year.