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Annotate accounts

You can add annotations to accounts and totals in the Trial Balance.

The Annotation column may be hidden by default. You can enable the column by right-clicking a column header and clicking Reorder Columns, then adding Annotations to the Active Columns list.

To annotate an account:

  1. On the ribbon, click Account | Trial Balance.
  2. Select the account that you want to annotate. On the ribbon, click Home | Line, or right-click the account and click Line Annotation. The Line Annotation dialog displays.
  3. Complete the dialog options as required.

    Option Description
    Reference If applicable, enter a manual reference or select a document reference(s).
    Tickmark If applicable, select the appropriate tickmark for the annotation.
    Note

    If applicable, enter a note to explain the annotation.

    Click OK.

The annotation is added to the account in the Annotation column, and any automatic documents that contain the account.

To annotate a total:

  1. On the ribbon, click Account | Trial Balance.
  2. Select any account, then on the ribbon, click Home | Total. The Total Annotation dialog displays.
  3. Complete the dialog options as required.

    Option Description
    Reference If applicable, enter a manual reference or select a document reference(s).
    Tickmark If applicable, select the appropriate tickmark for the annotation.
    Note

    If applicable, enter a note to explain the annotation.

    Click OK.

The annotation is added to the total in the Annotation column.

Notes:

  • You can only add global Total Annotations to subtotals.
  • Right-click an annotation to edit, copy, or delete it.
  • Copied annotations retain the same note numbers when pasted. If you edit an instance of an annotation that has been copied, you will receive a prompt to change all related annotations. If you do not change all annotations, the edited annotation is automatically assigned a new note number.