Account / line properties

In a consolidated file, select the entity where you want to assign the account.

Enter a unique account number containing up to 40 alphanumeric characters.

Enter a description of the account. This description displays on the Trial Balance, general ledger, draft financial statements and all working paper documents.

Select the applicable draft financial statement type for the account. This option is unavailable if you are modifying the Balance Sheet or Income Statement accounts.

If applicable, select the appropriate ratio class. The ratio class is used for calculating financial ratios, conducting analytical review, and preparing the schedule of unadjusted errors.

If applicable, select debit or credit to represent how the account is displayed. Depending on the account balance, the amount will display with brackets.

If applicable, select the leadsheet where you want to display the account.

To assign group numbers to the chart of accounts, see Assign accounts to map and group numbers.

Select a control number from the drop-down menu.

Displays the division or company number if you are preparing a statement with multiple divisions or companies (if applicable).

Select an accumulator level to calculate the total or subtotal of the preceding lines. Each line with an accumulator adds up all preceding lines with smaller accumulator levels or no accumulator entered.

1 to 6 (Accumulator Level 1 to 6): Select an accumulator level. Using an accumulator of one adds all preceding accounts until a preceding accumulator is found. Using an accumulator of 2 adds any preceding accounts with accumulators less than two.

Clear accumulators (C): Stop all accumulators above this line in the report. You can start accumulating again by selecting new accumulator codes on subsequent lines.

Displays the sub-number of a prime account number (if applicable). Working Papers supports up to 99,999 sub-accounts for any prime account. Sub-accounts are useful for job costing and multiple breakdowns of key accounts such as selling and advertising expenses or accounts receivable.

Select an account to represent the denominator for calculating percentages.

To specify the default account number, in the Trial Balance, click Settings. Note that if you enter an account number, this alternate number will be used as the denominator for all subsequent percentage calculations until another account number is specified.

Select to print a currency symbol before the balance.

Select to start a new page as of this account/line. This option is primarily useful if you are preparing schedules for a statement. Do not use this option when changing the type of statement, for example, from Balance Sheet to Income Statement. Working Papers automatically inserts a page break when changing the statement type.

Select a column position to indicate how far to indent the account balance column. Up to three columns can be used. The column number is only applicable for Balance Sheet accounts.

Select to underline the selected balance.

Select from the following options:

• N/A: No printing features required.
• Credit: Only print if the balance is a credit.
• Debit: Only print if the balance is a debit.
• Header: Print as a header on every page.
• Justify: Center the text.
• Skip: Do not print.

Cash flow account to receive credits

(Balance Sheet, Income Statements, Performance)

Select a Statement of Cash Flow account to receive any credit amounts from the current account. All credit amounts automatically update the Statement of Cash Flow account.

Cash flow account to receive debits

(Balance Sheet, Income Statements, Performance)

Select a Statement of Cash Flow account to receive any debit amounts from the current account. All debit amounts automatically update the Statement of Cash Flow account.

Calculate balance using

(Cash Flow)

Select a balance type:

• Active period (closing) balance: Calculates the balance using the active period (closing) balance of the Balance Sheet or Income Statement account.
• Active period (closing) balance - negative: Calculates the balance by reversing the active period (closing) balance of the Balance Sheet or Income Statement account.
• Difference between active and prior period: Calculates the balance using the difference between the active and prior period balances of the Balance Sheet or Income Statement account.
• Difference between active and prior period - negative: Calculates the balance by reversing the sign of the difference between the active and prior period balances of the Balance Sheet or Income Statement account.
• Prior period (opening) balance: Calculates the balance using the prior period (opening) balance.
• Prior period (opening) balance - negative: Calculates the balance by reversing the sign of the prior period (opening) balance.

Update cash flow accounts

(Cash Flow)

Select how to update the cash flow balance:

• N/A: Enter the opening balance for the Statement of Cash Flow account manually in the Cash Flow worksheet. You can make adjustments to these balances as adjusting entries using Statement of Cash Flow as the account type.

• Automatically updated from accounts: Calculates the balance of the Statement of Cash Flow account using Balance Sheet or Income Statement accounts linked to the Statement of Cash Flow account.