Options

The appearance of the Working Papers interface.

Action taken when client files are closed:

• No: Do not compress the file.
• Yes: Automatically compress the file.
• Prompt: Prompt to confirm if the file should be compressed.
• Yes (with subfolders): Automatically compress the file and all subfolders.

The style for content displayed on list fields within tables:

• Descriptions: Display the full accounting description for entries made in a list.

  Example: The Type column of the Working Trial Balance displays Balance Sheet.

• Abbreviations: Display the normal accounting abbreviation for entries made in a list.

  Example: The Type column of the Working Trial Balance displays BS for Balance Sheet.

• Entry Codes: Display the shortest possible abbreviation for entries made in a list.

  Example: The Type column of the Working Trial Balance displays B for Balance Sheet.

The number of recently opened files to display on the Files pane of the File | Open | Recent Files window. The number can range from 0 to 15.

Click Clear to empty the current list.

The number of recently opened folders to display on the Files pane of the File | Open | Computer window. The number can range from 0 to 15.

Click Clear to empty the current list.

Change the visual appearance of browse windows, such as Working Trial Balance, Report setup, Statement of Cash Flow, Adjusting Entries, Other Entries, Account Mapping, Tax Linkage, and Tickmarks.

Show grid lines: Check to show grid lines in browse windows.

State of sync files when opened:

• Default: Files open in the same state they were in when they were closed (Online or Offline).
• Online: Files always open Online.
• Offline: Files always open Offline.

Enable event logging: Select to create a log of actions, such as opening, closing, and synchronizing a file. The SmartSyncEventLog file is saved in the same location as the personal store.

Action that occurs when a sync copy is closed and CaseView or other external documents, such as Word or Excel, are still open:

• Prompt if open: A dialog displays the options to Save and close external documents, Leave documents open, Retry or Cancel.
• Close on exit: Documents are automatically saved and closed.
• Leave open on exit: Documents are left opened. Changes made to opened documents after closing the sync child copy are not synchronized.

Action that occurs when a sync copy is closed:

• No: The default option to not delete the local copy when the file is closed.
• Yes: Delete the local copy when the file is closed.
• Prompt: Present a dialog when the file is closed, asking whether the local copy should be deleted.
• Prompt (new files only): Present a dialog when a new file is closed, asking whether the local copy should be deleted. Existing files will maintain the default behavior of not deleting the local copy.

Select to prevent document changes from being downloaded and applied automatically.

Select to allow multiple sync copies to be created from the same parent file.

The Enter key functions as the TAB key in dialogs, advancing the cursor to the next field.

Allows the usage of older keyboard shortcuts.

Closing the Document Manager closes the client file.

Microsoft Excel documents open in their own instance of Excel.

Displays a list of currently open documents on the ribbon above the Status bar with a tab for each open document.

User and date information normally displayed in annotation notes is hidden.

Specifies the location of the default client folder. Used when opening files.

Default: C:\Program Files (x86)\Caseware\Data

Specifies the location of the default template folder. Used when installing templates or when browsing for a template.

Default: C:\Program Files (x86)\Caseware\Template

Specifies the location of the default document library folder. Used when copying library files.

Default: C:\Program Files (x86)\Caseware\Document Library

Specifies the location of the default sign out folder. Used when signing out files.

Default: C:\Program Files (x86)\Caseware\Data

Specifies the location of the default check out folder. Used when checking out documents.

Default: C:\Program Files (x86)\Caseware\CheckOut

Specifies the location of the default backup folder. Used when creating backup files.

Default: C:\Users\<user.name>\Documents

Specifies the location of the default year end close folder. Used when performing a year end close.

Default: C:\Program Files (x86)\Caseware\Data

Specifies the location of the default SmartSync folder. Used when creating synchronized files.

(Sync) is appended to the client file folder that is created. Example: ClientFileName (Sync).

Using a network location as the SmartSync path may cause problems.

Default: C:\Program Files (x86)\Caseware\Data

This option selects an existing role set. Use the drop-down menu to see all role sets available in this file.

This command adds a new role set.

For detailed instructions, see Add a role set.

This command deletes an existing role set.

Note: Deleted role sets cannot be recovered.

This option specifies how many roles are contained in this role set. Each role set has a minimum of two roles and a maximum of eight roles.

Select a number to activate the role fields.

This option selects a label for active roles. Customize a label by editing it in the text box.

This option specifies role dependencies for active roles. Use the drop-down to specify if other role sign offs are required prior to signing off this role.

For more information, see Role dependencies.

This option selects a color for active roles.

This is the color of the checkmark used on the Document Manager when this role is signed off.

This option tracks all changes to this document after a specified role sign off.

This option marks a document as read-only after a specified role sign off. Documents that are read-only cannot be edited.

Integrate role sign offs in Working Papers with Caseware Cloud to indicate a document's review status.

This option determines whether role completion check marks appear beside the document icons or in a separate column.

Input the name of each grouping. Changing the grouping name updates all automatic documents and all program areas involving groupings for the current file.

Defines the account numbers specified under Groupings. Under Grouping 1, the default mask is "XX.XX.XXX". Any account with the same first characters, followed by a decimal separator and additional unique characters, are still considered to be the same account. For example, if you have account number A, and accounts A.1 and A.2; accounts A.1 and A.2 are sub accounts of A.

Modify the mapping name. The name you enter updates all program areas using the mapping name for the current file only.

The Mapping Mask is defaulted to "XXX.XXX.XX". Any Map Number with the same first characters, followed by a decimal separator and additional unique characters, are still considered to be under the same Map Number. For example, if you have map number 111, and map numbers 111.110 and 111.120; map numbers 111.110 and 111.120 are sub map numbers of 111.

Select this option to display the total map number balance. This balance is the sum of all accounts assigned to the map number.

Select this option to create placeholders for unassigned/unmapped accounts.

Specify how you want Working Papers to complete account properties when assigning map numbers to the chart of accounts.

When the map numbers are autofilled, Working Papers populates the tax codes with entity-specific codes linked through the map numbers. If there is no entity-specific tax code for a map number then the generic tax code is used if available. If not available (i.e., blank) then the autofill procedure leaves the current tax as is.

Select this option to replace individual account properties with the properties of the map number. Place a checkmark next to the properties that you wish to replace.

Note: All mapping report properties (draft financial statements) are grouped together as one option named Mapping Report Properties".

Select this option to complete selected account properties that are blank with those of the map number.

Select this option to clear the account properties if the properties of the map number it has been assigned to are blank.

This option allows you to autofill only the accounts that are assigned to map numbers that you select. Selecting this option also enables the Select button.

Clicking Select will launch the Select Map Numbers dialog. This dialog lists all map numbers. Place a checkmark beside the Map Numbers which should be included in the comparison/autofill process. Select All and Deselect All buttons have been included to make this task easier.

Click Autofill Now to synchronize account and map number properties.

Click Automap Now to map any unmapped accounts automatically by looking at their Class Type/Tax Code/GIFI Code and matching it against the client file mapping structure. Word matching is then used to try and narrow down an appropriate map number from the group of possible matches.

Opens the Purge Criteria dialog to create a new purge criteria.

Opens the Purge Criteria dialog to modify the selected purge criteria.

Deletes the selected purge criteria.

Select to print and view accounts on the Working Papers draft financial statements that have zero balances.

Select to print and view accounts on the general ledger that have zero balances.

Select to print and view accounts on Trial Balance reports, leadsheets and specified other documents that have zero balances.

Note: In any automatic document with groups, accounts still show if they have any activity for the period (for audit purposes), even if the final balance of the group is zero.

Select to always display initial boxes on all automatic documents even if the document isn't complete.

Note: To omit the user box from all automatic documents, make sure that none of the existing documents are signed off and turn this option off.

Select to display all numbers without decimal places. All numbers round to dollar values.

Select to print the page number on the bottom right corner of the Working Papers draft financial statements.

Select to print the system date and time on the bottom left corner of all automatic documents.

Select to add an extra line in the header to indicate the rounding setting.

Select to display calculated map numbers in Financial statements (Balance Sheet and Income Statement), and Trial Balance, Leadsheet, and Analytical Review documents that have group totals.

Specify the default location of users' initials on all automatic documents. Initials can be specified in the individual document on the Document Properties.

• Top: Print user initials at the top right corner of the page.
• Bottom: Print user initials at the bottom right corner of the page.

Select to have all text box notes be printed as regular notes in the top left corner.

Specify how to display page numbering in printed documents.

• Default: A.1-1
• Document number without page number: A.1
• Document number {page}: A.1 1
• Document number {page}/{total}: A.1 1/10
• Document number {page} of {total}: A.1 1 of 10

Footer for financial statements formatted under Trial Balance/mapping report tab

Add up to two lines of text which will be centered at the bottom of all Working Papers draft financial statements.

Footer for all other automatic documents

Add up to two lines of text which will be centered at the bottom of all automatic documents with the exception of financial statements generated by Working Papers.

Allow separate commentary text on Trial Balance automatic documents

Allows you to specify separate commentary text for Trial Balance documents. Selecting this option will clear the global commentary for Trial Balance documents if it was previously specified.

The global commentary can still be accessed from the working Trial Balance screen (Insert | Commentary). By clearing this option, the Trial Balance documents will automatically include the global commentary, including Trial Balance documents that are already open on screen.

Select what engagement to track: My Engagements, Disabled.

Entering the details for a data store enables this option.

Type of data store being used.

Location of the data store.

Status of the data store.

Creates a new journal type.

Modifies the properties of the selected journal type.

Deletes the selected journal. Journals with entries posted cannot be deleted.

Creates a new tax code.

Modifies the selected tax code.

Note: Changing a tax rate updates all existing journal or adjusting entries using that tax code. To avoid this, create a new unique tax code for the new rate.

Deletes the selected tax code. Tax codes currently in use in the client file cannot be deleted.

Creates a new unit.

Modifies the properties of the selected unit.

Deletes the selected unit.

Creates a new custom balance.

Modifies the properties of the selected custom balance.

Deletes the selected custom balance.

Default language

Specify the default language.

Client file language

Specify the language in client files.

Enable multiple language support

Enables the language selection drop-down on the Context toolbar.

Name

Enter a name for the primary language.

Identifier

Enter an identifier for the primary language. This identifier is used in CaseView calculations to draw a value into a cell using the correct language.

Additional Languages

Create, edit, or delete additional languages for the language drop-down. Each new language requires a name and identifier.

Components

Check the components of the client file whose descriptions will change when a new language is selected.

Specifies the currency symbol

Specifies the position of the currency symbol.

Specifies the symbol used to indicate a decimal.

Specifies the symbol used when grouping digits.

Select a layout template from the list of available templates.

Note: Once any layout is loaded, closing the Document Manager no longer closes the Client File.

Displays the current user logged into Cloud. Only displays after integration.

• Log Out: Select to log the current user out of Cloud.

Displays a list of active Cloud sites. Click a new line to add another Cloud site.

• Active: Select to connect to the Cloud site. Only one Cloud site can be active at a time.
• Server: Your organization's Cloud URL. Do not include https:// in the URL.
• Label: Enter a label for the Cloud site. This field is optional.
• Port: The port to use for Cloud access.

• Display warning when exiting and not in balance: Allows users to exit the Working Trial Balance when it is out of balance but displays a warning to the unbalanced condition.
• Do not allow exit from working Trial Balance when not in balance: Prevents users from exiting the Working Trial Balance if it is out of balance. Users must correct the unbalanced condition before exiting.
• Do not display warning when exiting and not in balance: Allows users to exit the Working Trial Balance with no warning when it is out of balance.

• Do not allow exit from journals when not in balance: Prevents users from exiting Adjusting Entries or Other Entries if the entry is out of balance. Users must correct the unbalanced condition before exiting.

• Disable repost when changing rates, report setup, and account types: Working Papers will not automatically repost all accounts each time certain modifications are done. A manual repost will be required, found under Tools | Repair File.

• Display unbalanced message for current year: Displays a warning when exiting the split-up function while there is a non-zero difference between the Account Setup balance and the split-up total for the current year. The warning allows users to reconcile the differences before returning to the Account setup.
• Display unbalanced message for prior year: Displays a warning when exiting the split-up function while there is a non-zero difference between the Account Setup balance and the split-up total for the prior year. The warning allows users to reconcile the differences before returning to the Account setup.
• Display unbalanced message for budget: Display a warning when exiting the split-up function while there is a non-zero difference between the Account Setup balance and the split-up total for budget amounts. The warning allows users to reconcile the differences before returning to the Account setup.
• Allow deletion of split-up accounts with balances: Allows sub-accounts formed by split-up to be deleted even when they have balances. Working Papers will revert to the total balance.

Display account mapping / grouping names as

Select the descriptions for map and group numbers to display in the body of automatic Working Papers documents.

• Short description: Displays the Name as the description for all accounts.
• Extended description: Displays the Extended Description for all accounts. Accounts with no extended description display blank.
• Extended description if Available: Displays the Extended Description for accounts where it was entered. Accounts with no extended description display the short description.

• Enforce exclusive use of documents: Opening a document locks it from access by other users until closed. For more information, see Lock documents for exclusive use.
• Do not allow synchronization: Files are not synchronized and cannot be published to the server. This option is only available if the file has not yet been synchronized.

Default Document Synchronization Behaviour

For more information on this feature, see Specify the default synchronization behavior.

• Automatic: Documents are synchronized by the SmartSync engine automatically.
• On Demand: Document changes are saved locally and must be synchronized manually. Manually synchronizing with the parent file sends the last saved version of the document.
• Never: Document changes are saved locally. Manually synchronizing with the parent file excludes all documents from the Synchronize All Documents command.

Networking

• Do not refresh open documents when changes are made by other users: Turns off live updates for documents (excluding CaseView documents).

• Modify issues created by other users: Allows users to modify issues created by other users if they are assigned to the issue. This option is only available if protection is not enabled.
• Do not display cleared Trial Balance and automatic document line issues: Allows users to hide any cleared issues annotations.

• Do not perform external entity check when opening client files: Prevents Working Papers from locating child entity files in an externally consolidated file. This check is normally performed to verify if contents have changed and warn that a reconsolidation may be necessary. In an environment where the connection to the child entity files may be slow or intermittent, selecting this option can improve performance when opening consolidated files.

• Do not flag changes after sign offs: Allows users to flag external and CaseView documents.

• Display only supported tax codes: Shows tax codes applicable to the tax vendor instead of showing all available tax codes.
• Allow any adjustments to tax export codes in the lockdown file: Allows tax adjustments in a file that has been locked down.