• Backup and repair
  • Database files
  • Diagnostic reports
  • Diagnostic formats
  • Back up a file
  • Perform a cleanup
  • Perform Maintenance
  • Repair a file

Repair a file

You can perform a file repair to locate and correct errors in your Working Papers file. A file repair can reindex and renumber databases, repost entries and recalculate file balances.

We suggest that you regularly repair your files as part of a routine maintenance procedure, as well as for any of the following scenarios:

• Prior to a year end close
• If an error occurs (e.g. code base error -070)
• If you experience unexpected results when working on the file
• If your computer or network crashes while working on the file

Prerequisites:

• If the file is protected, you must have the Repair File group right.

To repair a Working Papers file:

1. In Working Papers, open the file that you want to repair.
2. On the ribbon, click Tools | Repair File. The Repair File dialog displays.

3. Select the operations you want to perform in the repair. Click Advanced if you want to select specific databases to repair.

   Operation	Description
   Reindex all databases in this client file	Rebuilds the indices of all databases in the file and removes records that are marked for deletion.
   Renumber all databases in this client file	Renumbers all databases in the file.
   Reindex system databases	Reindexes the databases that contain system-wide user lists and passwords. Note: This process will fail if any other users are accessing the file.
   Repost all entries	Reposts all journal entries in the file and updates the Trial Balance.
   Recalculate file balances	Recalculates the control accounts and updates the Statement of Cash Flow in the file.
   Reindex these databases	Rebuilds the indices in the specified databases and removes records that are marked for deletion. Right-click the database list to Select All, Deselect All, or invert your selection.
   Renumber these databases	Renumbers the specified databases. Right-click the database list to Select All, Deselect All, or invert your selection.

   Click OK.

4. A prompt to back up the file prior to repair displays. Click Yes to backup the file, or No to continue without a backup.

The Working Papers file is repaired based on your selections. Note that large files may take longer to repair.