Reference dialogs: Applied to Invoice/Multiple Payment and Applied to GL Amount

• Applied Invoices
• Multiple Payment
• Applied GL Amount

Applied Invoices

All applied invoices are displayed as reference. Invoices of type, Multiple Payment, are also displayed noting the outstanding amount (if any).

Inv. No

Represents the invoice number.

Date

Represents the date of the invoice.

Original

Represents the original amount of the invoice. Click the Original heading to organize the invoices by amount in ascending or descending order.

Type

• Paid Invoice indicates that the entire invoice is paid and the outstanding amount is set to zero.
• Multiple Payment indicates only part of the invoice is paid and multiple cash receipts will eventually pay this invoice.

Note: Double-click entries for Invoices of type, Multiple Payment, for further details. Multiple Payment.

Applied

Represents the sum of all cash receipts applied to the invoice.

Outstanding

Represents the original amount of the invoice less any payments.

Receipt No.

If an invoice is paid in full by a single cash receipt, the cash receipt number is displayed in this column.

Multiple Payment

Use this screen as a reference for the cash receipt of the selected invoice.

Reference No

Represents the cash receipt number.

Date

Indicates the date of the cash receipt.

Applied

Indicates the amount of the payment. The total applied payment cannot exceed the total outstanding invoice amount. Any overpayment of an invoice must be treated as an unapplied receipt to be applied in the future (refer to Account Reconciliation).

Applied GL Amount

Use this screen to reference invoice amounts to its applicable general ledger accounts.

Account No

Indicates the account number for the applied amount.

Description

References the description of the account.

Amount

References the original invoice amount less taxes. Tax amounts are automatically posted to their respective tax control accounts.