• Time File Maintenance
• Repost Functions

Repost Functions

Staff balances

1. Restores all standard hours, overtime rates, cost rates and hours worked for each period of the current future or past years where a staff member has WIP transactions.
2. Restores amounts (time and expense entries) and hours (time entries) worked for a project or subproject.

Note: Staff reposts are not run from a diagnostic drill down.

Receivables balances

When you run a normal repost, the following functions are carried out:

1. Restores outstanding amounts, clear dates for invoices, cash receipts and credit notes.
   • Outstanding amount = amount – sum of payments’ amounts
   • Clear date = last payment day
2. Restores outstanding amounts, clear dates for reversal cash receipt and credit notes refund.
• Outstanding amount = 0.00
• Clear date = reversal date for reversal cash receipt and credit note date for refund
3. Restores outstanding amounts for deposits.
• Outstanding amount = deposit amount – sum of deposit’s cash receipts’ amounts
4. Restores type of payment (full or multiple) for invoices.
5. Restores GL amounts
   • Deposit: bank account amount = deposit amount, receivables account amount = (deposit amount - applied directly to GL cash receipts /no client number)  
   • Invoices and Interest amounts: receivables account amount = transaction amount
   • Credit Notes: receivables account amount = transaction amount
   • Reversal Cash Receipt - (client’s cash receipt): bank account amount = reversal cash receipt amount (negative); receivables account amount = -reversal cash receipt amount (positive)
   • Reversal Cash Receipt (miscellaneous cash receipt): bank account amount = reversal cash receipt amount (negative)
   • Credit Note Refund: receivables account amount = transaction amount.
6. Restores clear flag.
   • Clear flag
     • = true, if paid in previous periods;
     • = false, if paid in any other period

Diagnostic Drill Down for Receivables Balances

WIP balances

When you run a normal repost, the following functions are carried out:

Note

• When you run a repost for all WIP balances in a large file (from Tools | Maintenance | Repost), the process can be slow because this operation must check all transactions in the file. The process is faster if done at the start of a period. For more information, see Repost Dialog.

1. Deletes WIP records with blank type.
2. Deletes Time and Expense WIP records with blank Work code, Client number, amount and quantity.
3. Restores clear flag.
• Clear flag
• = true, if entry billed in previous period
• = false, if entry billed in any other period
4. Restores clear date.
   • Clear date = billing date
5. Recalculates write up or down amounts.
6. Clears write up/down amount, date, billing status and CV Hide from billed items with no associated invoice.

Diagnostic Drill Down for WIP balances

Project balances

1. Recalculates the project and subproject budget hours and amounts if the Total calculated from Staff budgets option is selected.
2. Replaces project budget hours and amount in the project with the subproject's budget hours and amount if the Calculate Override from Subproj option is selected.  

Notes

• Project reposts are not run from a diagnostic drill down.

Related Topics

• Repost Dialog
• Fixing Diagnostics