You are here: Help Topics > Documents > Using the documents > Overview

Using the Payment History Report

The primary use of a Payment History Report is to view a history of all accounts receivable activity during a certain period of time. Payment History reports also provide a total amount owning per client. Breakdowns of outstanding invoices, credit notes, cash receipts, and interest invoices all display regardless of the reporting period chosen. In addition, items relieved from accounts receivable and cash receipts transfers also appear for the specified reporting period.

The Payment History report is also very useful because you can easily determine which credit notes paid which invoices and so on by double-clicking on an invoice, cash receipt, or credit note item to "drill-down" to the detail of the payment history. The report itself displays any memos entered to explain cash receipts and cash receipt transfers.

Cash receipts and credit notes appear as negative numbers because they decrease the accounts receivable balance. Invoices appear as positive numbers because they increase the accounts receivable balance.

Payment History reports can be viewed for any amount of time and are useful when making clients inactive. Set the "From date" to the start-of-year date and the To Date to the year end date of the file to view all activity for a specific client to ensure that there is nothing outstanding for the client prior to making it inactive. Ensure that the Include Zero Balances check box is checked.