• Overview
• Interim invoices
• Creating final invoices with items manually billed
• Creating final bills with all WIP items automatically billed
• Creating final invoices with the total calculated automatically
• Writing off time and expenses
• How to...
• Manual Adjustment of Write-offs
• Example: Manually adjusting write-offs
• Carry Forward in WIP
• Specifying the amount you would like to carry forward
• WIP Balance Limit

Writing off time and expenses

In order to relieve time and expenses from WIP, it is necessary to create a final invoice with zero as the resulting amount and then select the WIP items you want to write-off.

1. On the Process menu, click Billings/Invoices, and then Billings from WIP.
2. Type or select the client number.
3. Enter the invoice number or click New to create one.

   It is recommended to use a unique numbering method for "write-off" invoices. For example, you could denote write-off invoices by precedes the invoice number with the letters "WO" for write-off. In this example, write-off invoice 1 would be numbered WO-01 and invoice 2 would be numbered WO-02. Avoid using the characters *, ? and " in the identification.

4. In the Type box, choose Final.
5. Enter the invoice date.
6. Choose the appropriate billing format.
7. In order to prevent posting to accounts receivable, ensure the Amount as ZERO.
8. Click the Edit Memo button to enter additional lines of information.
9. In the Final bill option number box, select either Option 1 or 2 depending upon the nature of the write-off. The following explains the consequences of each option:

1. Based on the option chosen, select each WIP item you want to write-off in the Bill column. WIP items with a check mark in the Bill column () will be relieved from WIP.

Notes

• Relieving items from WIP involves marking certain WIP items as billed. When viewing a WIP detail report, a B in the Billed column denotes WIP items that were marked billed. These items no longer appear on the WIP detail report when you move to the next period and are hence relieved from WIP.