• Cash receipts
• Entering cash receipts
• Entering sundry payments
• Entering advanced payments
• Reconciling unapplied cash receipts
• Modifying the reconciliation of receipts or credit notes
• Multiple Payment Example
• Transferring cash receipts from one client to another
• Reversing Cash Receipts
• Setting up the Cash Receipts reversal system
• To reverse a cash receipt that was applied to an invoice
• To reverse a miscellaneous cash receipt
• To reverse a client's cash receipt that was not in payment of an invoice
• Viewing Cash Receipt Journals

To enter cash receipts

1. On the Process menu, click Cash Receipts.
2. In the Deposit no. box enter a unique number for the deposit.
3. Under Deposit Information, enter the general ledger bank account, the date of the deposit, and the total amount of the bank deposit.
4. Under Receipts, enter the list of receipts making up this bank deposit.
5. In the Receipt No column, enter the cheque number or receipt number for the cash receipt. Note that deposit and receipt numbers cannot be the same when processed on the same day.
6. In the Amount column, enter the amount of the cash receipt.
7. In the Client No, column type or select the client number.
8. Click CTRL+F9 or to enter a memo for the receipt. The memo will appear on the detailed statements with memos and the payment history reports with memos.
9. Repeat steps 6 through 8 for each cash receipt that comprises the bank deposit.

10. Select a receipt and then click Apply Receipt to apply the receipt to outstanding invoices or to post the receipt directly to the general ledger if it is a miscellaneous receipt.

    Note: If the cash receipt is not applied to a specific invoice, it appears as an advance payment on client statements.

11. Repeat step 10 until all the receipts are applied.

    Provision is made for full editing of this information in any active period. Full editing is also available for advance payments, other types of unapplied payments, and partial payments to specific invoices.

Notes

• If one of the cash receipts is a retainer on account, omit step 10. When an invoice is generated, you must use Account Reconciliation to apply this advanced payment, which effectively removes it from the trial balance reports. Show me